Privacy Policy
OrganicTracker, located at Paardeweijdt 12, 1851CT Heiloo, the Netherlands, is responsible for the processing of personal data as described in this privacy statement.
Last updated: April 2026
1. Contact Details
OrganicTracker
Paardeweijdt 12, 1851CT Heiloo, the Netherlands
Website: https://www.organictracker.eu
Email: info@organictracker.eu
Phone: +31616482478
Data Protection Officer: T. Jansma, reachable via info@organictracker.eu
2. Personal Data We Process
OrganicTracker processes personal data when you use our services or when you provide it to us yourself. We process the following personal data:
First and last name
Address
Telephone number
Email address
Shop name and description
IP address
Location data (when you allow geolocation in your browser)
Internet browser and device type
Browsing behavior on our website (via Google Analytics)
3. Purpose and Legal Basis for Processing
OrganicTracker processes your personal data for the following purposes:
Account creation and management — to allow shop owners to register and manage their shop listing. Legal basis: performance of a contract.
Displaying shop information — to show your shop details to visitors of our platform. Legal basis: performance of a contract.
Improving our website — we analyze behavior on the website to improve the user experience. Legal basis: legitimate interest.
Communication — to send you account-related emails such as registration confirmation and password resets. Legal basis: performance of a contract.
Geolocation — with your browser permission, we use your location to show nearby organic shops. Legal basis: consent.
4. How Long We Store Personal Data
OrganicTracker does not store your personal data longer than strictly necessary. We use the following retention periods:
Account data — stored for as long as your account is active. After deletion, data is removed within 30 days.
Shop listings — stored for as long as your shop is listed. You can request removal at any time by contacting us at info@organictracker.eu.
Website analytics data — stored for a maximum of 26 months (Google Analytics standard retention).
5. Sharing Personal Data with Third Parties
OrganicTracker does not sell your personal data to third parties. We only share data with third parties when necessary for the operation of our services:
Google Analytics — we use Google Analytics to analyze website traffic. Google may process this data in the United States. Google has signed the EU Standard Contractual Clauses. You can opt out via Google Analytics Opt-out.
Google Translate — we use Google Translate to offer our website in multiple languages. Google may process page content for translation purposes.
Google Maps — we use Google Maps to display shop locations. Google may process your IP address and location data.
Strato AG — our website is hosted by Strato AG, located in Germany. Your data is processed on their servers within the EU.
6. Cookies
OrganicTracker uses cookies and similar technologies to enhance your browsing experience. We use the following cookies:
Functional cookies — necessary for the website to function properly, such as storing your login session and cookie consent preference.
Analytical cookies — Google Analytics cookies to analyze website traffic and improve our services. These cookies are anonymized where possible.
You can manage your cookie preferences through your browser settings. Disabling cookies may affect the functionality of this website.
7. Children's Privacy
Our website is not intended for children under the age of 16. We do not knowingly collect personal data from children under 16 without parental consent. If you believe we have collected information from a child without consent, please contact us at info@organictracker.eu and we will delete the information immediately.
8. Your Rights
Under the GDPR, you have the following rights regarding your personal data:
Right of access — you have the right to view the personal data we hold about you.
Right to rectification — you have the right to correct incomplete or incorrect personal data.
Right to erasure — you have the right to request deletion of your personal data.
Right to restriction — you have the right to request restriction of processing of your personal data.
Right to data portability — you have the right to receive your personal data in a structured, commonly used format.
Right to object — you have the right to object to the processing of your personal data.
Right to withdraw consent — where processing is based on consent, you have the right to withdraw consent at any time.
To exercise any of these rights, please contact us at info@organictracker.eu. We will respond within 30 days.
9. Complaints
If you have a complaint about how we handle your personal data, we ask that you first contact us directly at info@organictracker.eu.
You also have the right to file a complaint with the national supervisory authority. In the Netherlands, this is the Autoriteit Persoonsgegevens:
Autoriteit Persoonsgegevens
Website: www.autoriteitpersoonsgegevens.nl
Phone: +31 (0)70 888 85 00
10. Security
OrganicTracker takes the protection of your personal data seriously. We have implemented appropriate technical and organizational measures to protect your data against unauthorized access, loss, or misuse. These include:
Secure HTTPS connection
Password hashing using industry-standard bcrypt encryption
Access control — only authorized administrators can access personal data
Regular security updates
11. Changes to This Privacy Policy
OrganicTracker reserves the right to update this privacy policy. We recommend checking this page regularly for any changes. This privacy policy was last updated in April 2026.
